Prioritizing Patient Trust: Our Policies at Vinyard Institute of Plastic Surgery

At the Vinyard Institute of Plastic Surgery, our policies are carefully designed with a steadfast commitment to patient safety, confidentiality, and unwavering medical ethics, ensuring an environment that prioritizes your well-being and trust.

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Real Patient

Notice of Privacy Practices & Financial Policies

Vinyard Institute of Plastic Surgery, LLC
Updated 10.28.25

Notice of Privacy Practices

Our Notice of Privacy Practices outlines the meticulous care with which we manage and disclose your protected health information. It’s your right to review our Notice before affirming your acknowledgment through signing. The terms of our Notice are subject to change, and upon modification, an updated copy will be available for your review.

View our downloadable Notice of Privacy Practices here.

Financial Policy

Welcome to Vinyard Institute of Plastic Surgery, LLC, and thank you for entrusting us with your care. We’re dedicated to exceeding your expectations with exceptional care and service. Understanding our financial policy ensures smooth transactions, and we are here to assist you every step of the way.

Payments are required prior to services being rendered. We accept Visa, Mastercard, Discover, American Express, CareCredit, Alphaeon Credit, PatientFi, money orders, cashier’s checks, personal checks, and cash. Checks should be made payable to Vinyard Institute of Plastic Surgery, LLC.
A $50.00 charge will be applied for returned checks, and those over $500.00 will incur a 5% fee of the total amount. Accounts with balances outstanding beyond 30 days may be sent to an outside collection agency, and a $50.00 processing fee plus any attorney or court costs will be assessed.

VIPS Cosmetic Surgery/In Office Cosmetic Procedures Financial Policies

Consultation Fee

There is a non-refundable, non-transferable $150 Consultation Fee required to book a surgical consultation with Dr. Vinyard. This fee compensates for the time and expertise provided and will be forfeited if the appointment is canceled or rescheduled with less than two (2) business days (M–F 9 a.m.–5 p.m.) notice, and an additional consultation fee will be required to book another consultation appointment.

If you choose to book your surgery within 30 days of your consultation, the consultation fee will be applied toward your surgical procedure balance. After 30 days, the consultation fee is billed and retained for Dr. Vinyard’s consultative time and may not be applied to any future services. The surgical consultation fee is exclusively applicable toward a surgical procedure and is not eligible to be credited toward MedSpa treatments or products.

Reservation Fee

A $1,000 non-refundable, non-transferable Reservation Fee is required at the time of reserving your surgery date. This fee secures your date and covers the time-intensive scheduling process. It is applied only toward the procedure and date for which it was originally paid.

Surgery Balance Payment

The remaining procedure balance must be paid no later than three (3) weeks prior to your procedure date. Post-dated checks are not accepted. For debit card payments, please contact your bank in advance regarding daily transaction limits.

Rescheduling Policy

Rescheduling your procedure for any reason requires an additional $1,000 Reservation Fee to secure a new date.

Cancellation Policy

If you cancel your procedure for any reason (medical or personal), the following charges apply:

• 14 days prior = 25% of total procedure fee
• 7–13 days prior = 50% of total procedure fee
• 2–6 days prior = 75% of total procedure fee
• 1 day prior = 100% of total procedure fee

VIPS Medspa Services Financial Policies

Card on File Requirement

To reserve a MedSpa appointment, a valid credit or debit card must be placed on file at the time of booking.

Your card will not be charged unless you fail to attend your appointment or cancel/reschedule within less than two (2) business days (M-F 9 a.m.–5 p.m.) of your scheduled time.
In such cases, a $100 fee will be charged to the card on file to compensate for the lost time in our provider’s schedule.
For Deep CO₂ Laser Skin Resurfacing or CoolSculpting Elite appointments, the fee for late cancellation or no-show is $200.

Treatment Balance Payment

Full payment for MedSpa treatments is due prior to the service. We accept Visa, Mastercard, Discover, American Express, CareCredit, Alphaeon Credit, PatientFi, money orders, cashier’s checks, or cash. Personal checks are not accepted for MedSpa treatments.

Rescheduling & Cancellation Policy

Appointments rescheduled or canceled within two (2) business days (M–F 9 a.m.–5 p.m.) of the scheduled time, or failure to attend, will result in the applicable $100 or $200 fee being charged to the card on file.

Refund Policy

All procedures, treatments, services, and products purchased at Vinyard Institute of Plastic Surgery (VIPS) are non-refundable. While our team strives to help you achieve your desired aesthetic goals, results are not guaranteed and may vary based on individual factors such as physiology, anatomy, and adherence to post-treatment care instructions. We value open communication and collaboration to ensure the best possible experience and outcome.